Quest Trust Company›Downloadable Forms

Downloadable Forms

Submit Your Forms: Quest Trust Company has released a new feature for clients, new and old, to upload their documents securely! Access this by going to Upload.QuestTrustCompany.com. Once the required information is filled out, upload the document, and select which department you want it to go to. You’re done! If you are ready to submit a new investment, you can do so in your Client Portal!

Additionally, Forms can be mailed to any of our locations, emailed to Documents@questtrust.com or faxed to (281) 646-9701.

Forms and Requests Received Will be Processed in 24-48 hours of Quest Receiving the Form.

In order to download a copy of your completed Adobe Sign form you will need to establish a free Adobe Sign account. You may also contact our helpful representatives and request the form via secured email.​

Open an Account - Starter Kit Applications
This section holds the various applications used to open an account with Quest Trust Company. The four pages of the Adoption Agreement, the general fee schedule, the $100 account opening fee and a copy of a valid, government issued I.D. are required to completely open a new account. If assistance is needed, one of our IRA specialists or a member of the Account Services Department would be more than happy to walk you through the paperwork required to open your account and answer any questions. Please refer to the contact us drop down to find the contact information of the staff.

View PDF Application | Print PDF 

View PDF Application | Print PDF 

View PDF Application | Print PDF 

View PDF Application | Print PDF 

Have Questions? Contact an IRA Specialist. 

Fee Schedule
Below is the fee schedule for accounts at Quest Trust Company. The fee schedule is one of the four components required to open a self-directed account with Quest Trust Company, but can also be used to change fee or payment options at a later date. The Fee schedules are included in the respective Account Opening Starter Kits.

Transfer or Rollover Funds

A “Rollover Form” is needed to properly document and accept funds when an IRA holder is moving from a qualified plan (i.e. 401(k), 403(b), 457 etc.) into an IRA. Rollovers are initiated by the account holder. When initiating a rollover, the client will need to contact their qualified plan administrator for further direction.


    A “Transfer Form” is needed when a client needs to transfer from their current custodians IRA into a like IRA account at Quest Trust Company, Inc. (i.e. Traditional IRA to Traditional IRA). Transfers are initiated by the receiving custodian, therefore if you are transferring to Quest, we assist with initiating the movement of funds, and when transferring out of Quest Trust Company, you would work with the custodian that will receive the IRA funds.

    • A “IRA-HSA Transfer Form" is needed when a client needs to transfer a current IRA elsewhere into a Health Savings Account at Quest Trust Company. Please note that this specific type of transfer can only be done one in your lifetime up to the contribution limit. 

    In-Kind Transfer Form
      ” is different from a normal Transfer Form. Whereas the Transfer form is needed when only moving cash, the Inkind Transfer Form is needed when a client needs to transfer an asset from their current custodian’s IRA into a like IRA account at Quest Trust Company, Inc. (i.e. Traditional IRA to Traditional IRA). Transfers are initiated by the receiving custodian, but there will most likely be other steps the client will have to take when planning to move the ownership from one IRA custodian to another, i.e. reregistration of an asset. Therefore, if you are transferring to Quest, we assist with initiating the movement of any assets (and funds, if needed), and when transferring assets out of Quest Trust Company, you would work with the custodian that will receive the IRA funds.
    • In-Kind Transfer Packet (View | Print PDF)
    • In-Kind Questionnaire Online Submission | Adobe Sign

    NOTE: Your current custodian might require a medallion stamp guarantee and/or the original Transfer Form.

    Purchasing an Asset? Asset Purchase Packets
    Congratulations on deciding to purchase an asset with your Quest Trust Company. The following packets contain instructions and the documents required for purchasing an asset. When filling out the paperwork, make sure you are using the appropriate forms, depending on your investment.

      •  
      A REAL ESTATE Asset Purchase Packet
      is needed when you plan to use your IRA to take direct title to a property. Once you have selected the property you would like to purchase within your IRA and have completed the due diligence on your investment you MUST draw up the offer/contract in the name of the IRA. This Asset Purchase Packet includes the Direction of Investment form, which is an internal form that must be completed in order for Quest to review the investment and fund on your IRA’s behalf. Along with that form, there will be a helpful checklist including items our office will also need to review including: Copy of Warranty Deed, Copy of HUD-1 Settlement Statement, Purchase and Sales Contract, and any other documents the buyer is required to sign at closing. Once all the proper documents are signed and the client has given their “Read & Approved” signature, Quest will work with the third party closing agent to close your real estate purchase.

    • A NOTES Asset Purchase Packet
          •  is needed when you plan to use your IRA to hold a promissory note, meaning you get to determine all the loan terms including the loan amount, initial payment date, maturity date, interest rate and payment or amortization schedule. This Asset Purchase Packet includes the Direction of Investment form for Notes, which is an internal form that must be completed in order for Quest to review the investment and fund on your IRA’s behalf. Along with that form, there will be a helpful checklist including items our office will also need to review depending on what type of note it is: secured or unsecured, new or existing. Once all the proper documents are signed and the client has given their “Read & Approved” signature, Quest will work to sign off as the lender on your note investment.
          • Promissory Note - Purchase Packet | AdobeSign
          • Promissory Note - Purchase Packet (View | Print PDF)
          • Note Asset Conversion Form | AdobeSign
      A PRIVATE ENTITY Asset Purchase Packet”
        • is needed when you plan to use your IRA to invest into a private company or partnership, like an LLC or Trust, Limited Partnership or Joint Venure. This Asset Purchase Packet includes the Direction of Investment form for Private Entities, which is an internal form that must be completed in order for Quest to review the private investment and fund on your IRA’s behalf. Along with that form AND a Private Placement Instruction Letter, there will be a helpful checklist including items our office will also need to review depending on what type of private entity/private placement it is: Subscription Agreement, Operating Agreement, LLC, LP, JV, etc and possibly a Private Placement Memorandum. Once all the proper documents are signed and the client has given their “Read & Approved” signature, Quest will work to sign off and send the funds for your PE investment.
        • Private Entities - Purchase Packet | AdobeSign
        • Private Entities - Purchase Packet (View | Print PDF)
        • Private Entities Asset Conversion Form | AdobeSign
          •  
      A GENERAL INVESTMENT Asset Purchase Packet
    Paying for Expenses? Payment Authorization Forms
    A Payment Authorization Letter, commonly referred to as a “PAL,” at Quest Trust Company, is a form that allows permission to make a payment from the client’s account. This is commonly used to pay for expenses such as property taxes, HOA dues, utilities, etc.

    Sale of Asset / Asset Payoff Forms

    A “Partial or Full Disposition of Asset Form” is needed once your investment is complete. In the event you choose to sell your investment property, a note is paid off, or you have received all dividends from your investment for example, our office will need you to complete this form to let us know to close out your asset. If this form is not completed, your investment will remain active inside of your IRA even if you no longer hold the asset. If the investment is only receiving a partial payment at the time, we also require this form be completed to inform Quest not to close the asset, but rather just adjust the value once funds are received.

    A “Request for Payoff Form” is needed when your IRA holds a note investment and it is ready to be paid off. This form is used to provide Quest and all over applicable third parties information about the upcoming payoff, such as the borrower information, when to expect the payments, and how much might be sent. As a reminder, like all investment documents, any payments made back to the IRA must have the correct vesting. 

     

    A “Direction of Sale Packet” is needed when your IRA holds a real estate investment and it is ready to be sold. This form is used to provide Quest and all over applicable third parties information about the upcoming sale and then proceed with the execution of sale. The first form is the Direction of Sale form, which is an internal form giving Quest information about who plans to purchase the investment and the asset information. Along with that form, there will be a helpful checklist including items our office will also need to review including: a Sales Contract, HUD-1 Settlement Statement/Closing Disclosure, Deed, and any other documents the buyer is required to sign at closing. Once all the proper documents are signed and the client has given their “Read & Approved” signature, Quest will work with the third party closing agent to close your real estate sale.

     

    Fair Market Values (FMVs)
    The Fair Market Valuations (FMVs) of your self‐directed account assets must be provided to Quest Trust Company annually and/or at the time of a distribution of an asset in‐kind or upon a Roth conversion or upon the death of the account holder. To accurately provide these reports, please complete this form and return it to Quest Trust Company no later than January 15, 2021. Take a look at our Fair Market Value education page.

    Distribution Form
    The Distribution form is as just like it sounds – a form used to remove funds from a client’s account.

    Other Account Management Forms
    Use this Deposit Coupon for any check deposits made to your Quest Trust account.

    Please complete this Beneficiary Election form when opening a Beneficiary IRA, to make your Beneficiary IRA selections and indicate how you wish to move forward with the account.

    This Change of Account Holder form is used to verify the request to change a client’s account holder information, such as: address change, new e-mail address, etc. The form requires the old information that Quest Trust Company has on file, as well as the new information to update the client’s account. Once the form is completed, signed and returned, the New Accounts Department will be able to update the new information in our databases. After the client information has been changed, you will be notified of the update.

    This Interested Party Designation form allows another individual to have some access to your account information at Quest Trust Company. The interested party would be able to call and get an account balance and other basic information, however they are unable to make any changes to your account, sign a direction of investment, direction to sell, payment authorization letter, or any other administrative forms. Finally, the interested party is never permitted to authorize a distribution from the account or to change the beneficiaries listed on the account. The form must be completed and signed by the account holder, and once sent to the New Accounts Department, the information will be updated in the client’s account.

    This Designation of Investment Advisory form allows designated Investment Advisor(s) to have some access to your account information at Quest Trust Company. Such information includes: account balance, statements, transfers, rollovers, contributions, and distributions. This for does not allow Investment Advisor(s) to make any changes to your account, sign a direction of investment, direction to sell, payment authorization letter, or any other administrative forms. The form must be completed and signed by the account holder, and once sent to the New Accounts Department, the information will be updated in the client’s account.

    This Limited Power of Attorney form names an individual as the agent and attorney-in-fact for the account. The completion of this form allows for the specified individual to have access to account information, sign a direction of investment, direction to sell, a payment authorization letter and any other administrative forms. However, like the interested party, the individual will not be able to authorize a distribution or change the beneficiaries listed on the account.

    This Coverdell ESA Change form is used to verify the request to update information on a Coverdell ESA such as: replace the Responsible Individual and change the death beneficiary.

    The Fair Market Valuation (FMV) of your self‐directed account assets must be provided to Quest Trust Company, Inc. annually and/or at the time of a distribution of an asset in‐kind or upon a Roth conversion or upon the death of the account holder. To accurately provide these reports, please complete this form and return it to Quest Trust Company no later than January 15, 2021.

    This Roth Conversion form is used to complete a Roth conversion, a movement of funds from a tax deferred IRA to a tax free account, and to take a distribution from the account. Complete any account holder information, as well as the reason for the distribution.

    This Recharacterization form is to redesign contributions that may have been made to the incorrect account.

    Account Agreement & Disclosure Documents
    There are several different Account Agreement forms in this section, all used for the different types of accounts administered by Quest Trust Company. The Custodial Agreement & Disclosure form serves several purposes, such as: describes Quest’s relationship with Mainstar Trust, outlines the rights of the client and the custodian, explains the 7 day hold period required by Quest Trust Company, etc. For any questions, feel free to contact one of IRA specialists for more information.